Agenda and minutes

Apologies were received from Councillor S Gardiner.  Councillor T Dean attended as a substitute for Councillor Gardiner.

To provide an opportunity for Members and Officers to declare any disclosable pecuniary interests, other registerable interests, and non-registerable interests in any item on the agenda and for Members to declare if they have a pre-determination in respect of any item on the agenda.

In relation to application 25/4178/FUL, it was declared that all committee members had received correspondence from the applicant relating to the application.

To approve the minutes of the meetings held on 16 January 2026 and 25 March 2026 correct records.

RESOLVED:

That the minutes of the meetings held on 16 January 2026 and 25 March 2026 were approved as a correct record.

A total period of 5 minutes is allocated for each of the planning applications for the following:

·         Ward Councillors who are not members of the Strategic Planning Board

·         The relevant Town/Parish Council

A period of 3 minutes is allocated for each of the planning applications for the following individuals/groups:

·         Members who are not members of the Strategic Planning Board and are not the Ward Member

·         Objectors

·         Supporters

·         Applicants

The public speaking procedure was noted.

To consider the above application.

Consideration was given to the above planning application.

The following attended the meeting and made representations in relation to the application:

Councillor Jo Hillman (Stapeley & District Parish Council), Andrea Jacobs (objector) and Andrew Taylor (agent).

RESOLVED:

That for the reasons set out in the report the application be APPROVED, subject to a S106 agreement to secure the following:

and the following conditions:

1.       Time limit for submission of reserved matters

2.       Submission of Reserved Matters

3.       Compliance with plans and details

4.       Reserved matters application to be supported by revised Arboricultural Impact  Assessment, Tree Protection Plan and Method Statement 

5.       Prior to commencement of access works a scheme for the protection of the retained trees, including a tree protection plans and an arboricultural method statement (AMS)

6.       Reserved matters application to be supported by a revised FRA and detailed drainage strategy / design, associated management / maintenance plan

7.       Reserved matters application to include details of all hard and soft landscaping 

8.       Reserved matters application to include details of maintenance and management of all landscaping 

9.       Reserved matters application to be supported by details of boundary treatments 

10.     Reserved matters to be supported by detailed proposed and finished ground and floor levels

11.      Reserved matters to be supported by a noise impact assessment and mitigation 

12.     Submission of a contaminated land survey

13.     Remediation of contaminated land

14.     Submission of soil verification report prior to first occupation of units to which they relate

15.     No trees, shrubs or hedges within the site which are shown as being retained on the approved plans shall be felled, uprooted, wilfully damaged or destroyed, cut back in any way or removed without the prior written consent of the Local Planning Authority.  

16.     Great Crested Newt Mitigation

17.     Update badger survey

18.     Updated bat survey

19.     Hedgehog and polecat RAMs

20.     Lighting / Bats

21.     Ecological enhancement

22.     Biodiversity Net Gain 

23.     Access and highways work in accordance with plans

24.     Visibility splay in accordance with plans

25.     Construction Environmental Management Plan  ...  view the full minutes text for item 70.

To consider the above application.

Consideration was given to the above planning application.

The following attended the meeting and made representations in relation to the application:

Richard Evans (Applicant)

RESOLVED:

That for the reasons set out in the report the application be APPROVED, subject to the following conditions:

1. Time Limit

2. Approved Plans

3. Materials

4. Landscaping Scheme

5. Implementation of Landscaping

6. Tree Protection

7. Biodiversity Net Gain

8. Habitat Creation method statement, 30 year habitat management and monitoring plan

9. Great Crested Newt Reasonable Avoidance Measures implementation

10. Updated badger survey prior to commencement

11. Safeguarding of Nesting Birds

12. Safeguarding of retained habitats

13. Ecological Enhancement

14. Highways Visibility Splays

15. Highways – Cycle Bollard

16. Soakaway Testing and Drainage Strategy

17. Contaminated Land 1

18. Contaminated Land 2

In the event of any changes being needed to the wording of the Committee’s decision (such as to delete, vary or add conditions / informatives / planning obligations or reasons for approval/refusal) prior to the decision being issued, the Head of Planning has delegated authority to do so in consultation with the Chair of the Strategic Planning Board, provided that the changes do not exceed the substantive nature of the Committee’s decision.

To consider the above application.

Consideration was given to the above planning application.

The following attended the meeting and made representations:

Jessica Knight (Agent)

A statement of support was read out on behalf of Councillor Corcoran as an adjacent Ward Councillor.

RESOLVED:

That the application be delegated for approval to the Head of Planning in consultation Chair/Vice-Chair of Strategic Planning Board subject to the submission of satisfactory protected species survey and the following conditions

1. Time limit

2. Approved plans/reports

3. Materials for new build elements

4. Level 3 building recording (prior to commencement)

5. Detailed drawings for replacement roof turrets and bell tower and associated works

6. Sample doff (steam Cleaning) and defrass (removal of loose material) agreed before work commences

7. Details of all new materials for the listed buildings (brick, stone roof coverings etc)

8. Sample panel of brickwork

9. Glazed brick samples

10. Specification for making good

11. Specification for painting

12. Specification for all raking out and repointing

13. Details of new vents, covers and RGW

14. Specification repair to brickwork of EFAP (Stables), EFAO (Memorial Pavillion) and EFAG

15. Specification works to roofs of EFAP (Stables), EFAO (Memorial Pavillion) and EFAG

16. Specification stonework repairs to EFAP, EFAO and EFAG

17. New doors and windows (internal and external) 1:5 details and 1:20 elevation – EFAP, EFAO and EFAG

18. Details floor finishes and method statement for floor removal

19. Method statement for demolition including how to safeguard existing building

20. Should any unexpected repairs be required, submission of details

21. Method statement and specification for timber panel repairs

22. Retention of cast iron/traditional radiators and details of new radiators

23. Details of fire proofing to walls

24. Details of other structures including substations

25. Details of window repairs

26. Submission of external lighting details

27. Breeding bird protection

28. Provision of House Martin nest cups and Sparrow terraces

29. Provision of landscaping details prior to commencement of each phase of development

30. Details of covered and secure cycle parking

31. No development (other than agreed demolition and site clearance works) shall commence until: (a) An updated Phase I Preliminary Risk Assessment has been submitted to, and approved in writing by, the Local Planning Authority (LPA) AND if required: (b) A Phase II ground investigation and risk assessment has been completed. A Phase II report shall be submitted to, and approved in writing by, the LPA AND: (c) If Phase II ground investigations indicate that remediation Page 100 is necessary, a Remediation Strategy shall be submitted to, and approved in writing, by the LPA.

32. No part of the development hereby approved shall be occupied or in use prior to submission and approval in writing of a Verification Report. This shall be prepared in accordance with the Local Planning Authority approved Remediation Strategy that covers that part of the development to be occupied or used.

33. (a) Any soil or soil forming materials to be brought to site for use in soft landscaping shall be tested for contamination and suitability  ...  view the full minutes text for item 72.

To consider the above application.

Consideration was given to the above planning application.

RESOLVED:

That the application be delegated for approval to the Head of Planning in consultation Chair/Vice-Chair of Strategic Planning Board subject to the submission of satisfactory protected species survey and the following conditions

1. Time limit

2. Plans

3. Level 3 building recording (prior to commencement)

4. Detailed drawings for replacement roof turrets and bell tower and associated works

5. Sample doff and defrass agreed before work commences

6. Details of all new materials for the listed buildings(brick, stone roof coverings etc)

7. Sample panel of brickwork

8. Glazed brick samples

9. Specification for making good

10. Specification for painting

11. Specification for all raking out and repointing

12. Details of new vents, covers and RGW

13. Specification repair to brickwork of EFAP, EFAO and EFAG

14. Specification works to roofs of EFAP, EFAO and EFAG

15. Specification stonework repairs to EFAP, EFAO and EFAG

16. New doors and windows (internal and external) 1:5 details and 1:20 elevation – EFAP, EFAO and EFAG

17. Details floor finishes and method statement for floor removal

18. Method statement for demolition including how to safeguard existing building

19. Should any unexpected repairs be required, submission of details

20. Method statement and specification for timber panel repairs

21. Retention of cast iron/traditional radiators and details of new radiators

22. Details of fire proofing to walls

23. Details of other structures including substations

24. Details of window repairs

In the event of any changes being needed to the wording of the Committee’s decision (such as to delete, vary or add conditions / informatives / planning obligations or reasons for approval/refusal) prior to the decision being issued, the Head of Planning has delegated authority to do so in consultation with the Chairman of the Strategic Planning Board, provided that the changes do not exceed the substantive nature of the Committee’s decision.

To consider the above report.  

Consideration was given to the above report.

RESOLVED:

That the Strategic Planning Board AGREED to

1. Remove the requirement for a S106 to secure offsite habitat creation and long-term management.

2. Replace condition 8 with a condition to require Biodiversity Net Gain details to be provided within 1 month of the date of decision.