Agenda and minutes

Crewe Town Board
Friday, 13th November, 2020 9.30 am

Venue: Virtual Meeting

Contact: Sarah Baxter  Email: sarah.baxter@cheshireeast.gov.uk

Note: Please note that this meeting whilst advertised on the Cheshire East Council website is not a public meeting . 

Items
No. Item

21.

Apologies for Absence (1 Minute)

To receive any apologies for absence.

Minutes:

Apologies for absence were received from Andy Butler and Dr Tyrer.

22.

Declarations of Interest (1 Minute)

To receive any declarations of interest.

Minutes:

In the interest if openness in respect of item 4-TIP Projects List, Mark Hills declared that the YMCA had an interest in a project submitted relating to youth provision facilities and a multitude of another services to be placed within the town using existing premises.

 

In the interest of openness in respect of item 4-TIP Projects List, Councillor J Rhodes declared that she was aware of projects submitted by Crewe Town Council and Cheshire East Council.

 

In the interest of openness in respect of item 4-TIP Projects List, Paul Colman declared that a project had been submitted in relation to a business enterprise hub and he was also a Governor of South Cheshire College who had also submitted a bid.

 

In the interest of openness in respect of item 4-TIP Projects List, Adam Knight declared that he had been involved in a joint project with the Cheshire East Cultural Economy team for the physical extension of the cultural hub in and around Lyceum Square.

 

In the interest of openness in respect of item 4-TIP Projects List, John Adlen declared that the LEP had interest in a project it had submitted for the pledge extension.

 

In the interest of openness in respect of item 4-TIP Projects List, Reverend David Edwardes declared that he had been involved in the regeneration of Flag Lane baths project.

 

In the interest of openness in respect of item 4-TIP Projects List, Councillor N Mannion declared that as Portfolio Holder for Environment & Regeneration he was aware of all of the projects in which Cheshire East was a partner however he had not been involved in the creation of each of the projects.

 

In the interest of openness in respect of item 4-TIP Projects List, Dhesi Jasbir declared an interest in a project submitted in relation to renewable and green technology skills.

 

In the interest of openness in respect of item 4-TIP Projects List, Simon Yates declared a non-pecuniary in the regeneration of Flag Lane baths project.

 

In the interest of openness in respect of item 4-TIP Projects List, Lindsey Lewis declared that she had been involved in submissions for Crewe Town Council including Valley Brook, she had supported Ford Lane allotments making an application and had worked with Cheshire East Council for cleaner Crewe regarding alleyways.

 

In the interest of openness in respect of item 4-TIP Projects List, Frank Jordan declared as a non-Board Member that there were several  projects whereby the Council was the landowner, for example Flag Lane baths.

 

In the interest of openness in respect of item 4-TIP Projects List, Dr Kieran Mullan MP declared he had encouraged and assisted Whitby Morrison in putting forward a bid.

23.

Minutes of the previous virtual meeting including actions (10 Minutes) pdf icon PDF 92 KB

To approve as a correct record the minutes of the previous virtual meeting held on 16 October 2020 and to consider and note the actions from the virtual meeting.

Additional documents:

Minutes:

RESOLVED

 

That the minutes of the virtual meeting held on 16 October 2020 be approved as a correct record.

 

The Chairman went through the list of actions from the previous virtual meeting and updated members on the status of each action accordingly.

24.

TIP Projects List (1 Hour)

Hatch to present and open for discussion.

Minutes:

Dr Ricardo Gomez representing Hatch, Caroline Baker, representing Cushman & Wakefield and David Watson, representing Hatch attended the virtual meeting and gave a presentation on the four key areas:-

 

  • Role of the TIP and its strategic context;
  • Linking of the strategic framework to project packages;
  • The emerging project packages;
  • The next steps

 

Within the four key areas detailed information was presented on the following matters:-

 

  • The town centre regeneration and FHSF bid;
  • The TIP vision and objectives;
  • The strategic priorities and emphasis;
  • Project submissions;
  • Transforming the town centre including creativity, culture and heritage and urban housing;
  • Enhanced connectivity including specific reference to the Mill Street Opportunity Area, Valley Brook Opportunity Area and Digital Connectivity;
  • Skills & Enterprise Infrastructure;
  • Communities including community hubs and facilities and pocket parks and open spaces;
  • Emerging packages including a funding summary and funding gaps;
  • Details on the next steps to be taken

 

Given the short period during which project submissions had been made and the extent to which many projects were still at an early stage in development, the Board was not yet being asked to review and  approve a shortlist for the TIP.   Hatch presented the Board with an overview of the packages of projects which had come forward to date.  It was agreed that Hatch would carry out further work with working groups around each of the main project areas in order to reach a view on the recommended shortlist for the Board to consider by the end of November. 

 

An in-depth discussion then took place whereby the Board made the following reflections in response to the presentation:-

 

  • Needed to remain strategically focused and follow a top down approach working down from the vision, through the objectives, through the intervention themes to the broad package themes which would then lead to the projects slotting in;
  • Some of the opportunities identified were longer term and fell outside the scope of the immediate timeframes for the TIP.  Needed to focus specifically what would be placed into the TIP but to also look at other submissions to Government and the private sector to enable a longer-term vision to be delivered;
  • Needed to look at Crewe’s position in the world and the potential to leapfrog other areas;
  • Clear some projects had a longer lead in time, for example, HS2, however none of the projects put forward tackled the issue of how families/young people spent their leisure time. 
  • Lack of detail so far and therefore difficult to endorse;
  • Youth Capital Fund needed to be explored more;
  • Whilst there was funding for the market hall and Lyceum Square there was a need to see what else was coming forward and how the Board could work with local landowners and vacant premises;
  • Opportunity like Southport to use private sector finance and Crewe needed to follow suit;
  • Good presentation which linked several things together.  Queried how different groups could work together;
  • Timescales were against the Board;
  • In respect of the eight groupings, it was felt the crossovers were quite subtle.  Some projects could  ...  view the full minutes text for item 24.

25.

TIP Document Design (20 Minutes)

Hatch to present and decision to be reached.

Minutes:

The Chairman confirmed that because this issue had not been discussed in the Sub-Group it was agreed it would be considered at a future virtual meeting.

26.

TIP Sub-Group (10 Minutes)

Simon Yates to present a verbal overview of the TIP Sub-Group of the Crewe Town Board.

Minutes:

Simon Yates reported that two very in-depth meetings had taken place in order for the Board to have received the presentation by Hatch in the proceeding item.

 

RESOLVED

 

That the update be noted.

27.

Communication & Engagement Sub-Group Update (10 Minutes)

David Edwards/Carol Young to share an update on the Communication & Engagement Sub-Group.

Minutes:

Carol Young, the Policy and Partnerships Manager at Cheshire East Council attended the virtual meeting and provided a verbal update to the Board.  She reported that the Sub-Group had met twice and the main areas the group has focused on are the Terms of Reference and the priorities going forward.  The main priority was to provide support for the development of the TIP, working closely with Jane Dalton to engage as many people and stakeholders as possible. 

 

The second priority was looking at whether or not the right platforms were in place for sharing information including a suitable web presence.  The Crewe Town Council’s website was providing a short-term solution with the Cheshire East site linking to the Towns Council site, however the medium to longer term plan was to develop a bespoke website.  Crewe Town Council had kindly agreed to procure that on behalf of the Town Board with some funding from the Capacity Fund.

 

The third priority was thinking about a Communications Plan so everyone was signed up to the same messages, any press releases were co-ordinated and that the Crewe Town branding was being used appropriately.  Looking forward, the group was also starting to consider how it might set out a vision for the future.  The Board was asked to provide any feedback as to whether or not the Sub-Group was moving in the right direction and if there were any areas that the Sub-Group should be looking at which it currently wasn’t.

 

Jane Dalton had to leave the virtual meeting prior to consideration of the item.  She provided a short written update on consultation advising that a consultation matrix had been developed which the Communications and Engagement Sub-Group had access and contributed to.  This was to help ensure that consultation was as inclusive and thorough as possible.  Many conversations were well under way with plans in place for further stakeholder organisations, community groups and businesses within the plan.

 

Reverend David Edwards, the Chairman of the Sub-Group also updated the Board verbally stating that a substantial amount of work had already been undertaken by officers and he thanked them for this.  The current challenge related to the resources required in producing, implementing and monitoring a Communication Plan.  It was clear without the necessary resources it would be very challenging to build a robust communication and engagement campaign and as a result there may need to be a request made to the Board to release a small amount of capacity funding.  The positive press releases from Cheshire East Council in relation to the investment in the town were encouraging but the ideal situation would have been for the Crewe Town Board to have had a campaign highlighting the positive work of the TIP which had worked in conjunctions with the Council’s recent press releases.  It was felt that community digital engagement was pivotal to the success of the TIP as well as having an engaging website and engaging social media platform was also vital to the Board’s  ...  view the full minutes text for item 27.

28.

Strategic Update from Cheshire East Council (10 Minutes)

To receive an update from the Director of Director of Growth & Enterprise including specific reference to Lyceum Square.

Minutes:

Peter Skates, the Director of Growth & Enterprise advised that a report on the Crewe Regeneration and Investment Programme had recently been considered by Cabinet.  The purpose of the report was to provide delegated authority to the Executive Director of Place regarding the pending award of a grant for future high streets funding.  It was anticipated the Council would receive notification of the outcome of any award of grant by the end of November. 

 

In terms of an update on the Royal Arcade it was reported that demolition had commenced. 

 

The Council was in the process of finalising some of the costings in relation to the bus station.  Potentially the Council was looking at options for intervention early in the new year.  Alongside this the Council was looking at the removal of the sheds being included in the demolition contract for the Royal Arcade.  A programme for demolition was scheduled to take place between January and May 2021.  The Council was hoping to identify further streams of funding and positive support had been received from Crewe Town Council.

 

In relation to the Market Hall, the Council had identified interest from six food and beverage operators for the market including crafts, beer, vegan and pizza areas.  There had been very positive feedback with strong interest.  It was confirmed that the visit by Board members to the market hall had been scheduled to take place on the afternoon of the 9th December 2020.

 

Outside of the town two significant planning applications for residential development around the north west of Crewe (Leighton Green) totalling over 1000 new homes were due to be considered by the Strategic Planning Board.

 

Adam Knight, the project sponsor provided a verbal update in respect of Ly2.  A project team had been established and engagement continued with key stakeholders including Cultural Forum, Market Asset Management, Crewe Town Council, Cheshire College South and West and so forth.  They were now in the process of looking at the detailed designed project, obtaining the necessary permissions, procurement of the new installations, implementation of the physical changes and agreeing the operating model.  It was hoped that there would be a more in-depth update at the next Board meeting.

 

The Chairman welcomed the positive news reported and endorsed all the good the work being undertaken by the Council during the pandemic.  He suggested one example of engaging with the community could be for Board members to consider volunteering their services, for example repainting Crewe bus station.

29.

Covid (5 Minutes)

To discuss Covid in terms of approach and information sharing.

Minutes:

At the previous virtual meeting the chairman had spoken about the harder days ahead with winter coming and the need for the community to come together and support each other through the next six months.

 

In respect of following up on discussions which had taken place at the previous virtual meeting he repeated the need for action and if Crewe Town Council could act as a catalyst then that would be appreciated.  Furthermore, if individuals wanted to assist further with this then he requested that they make contact him directly after the virtual meeting.

 

Peter Skates, the Director of Growth & Enterprise stated that he would circulate to Board members a website link scheduled to go live on Monday which related to a new business grants regime that the government had brought forward under the second lockdown.  The Local Restrictions Support Grant looked at businesses in the retail, leisure and hospitality sectors, in addition to this another discretionary grant had been made available to other business significantly impacted by the lockdown.  He encouraged this link to be shared with other contacts that colleagues had who may benefit from this information.

30.

AOB (5 Minutes)

To put forward any others items of business.

Minutes:

There were no items of other business raised.

31.

Date of Next Virtual Meeting

To confirm the date of the next meeting as 11 December 2020 commencing at 9.30am.

Minutes:

RESOLVED

 

That the date of the next programmed virtual meeting be held on Friday 11 December 2020 commencing at 9.30am.  In addition the Chairman reported that an additional virtual meeting was required to take place on Friday 27 November 2020.  Details would be circulated after the virtual meeting.