Minutes:
The named senior officer, together with representatives, joined the meeting. The Chairman explained the process which would be followed by the Sub-Committee in respect of the disciplinary matters relating to the named senior officer’s involvement in the Lyme Green development project.
The Chairman referred to documentation which had been submitted by and in support of the named senior officer and confirmed that the officers and the Sub Committee members had thoroughly read and understood it.
The Head of HR and Organisational Development explained the stage the proceedings had reached and how the business of the meeting might be dealt with.
The named senior officer’s representative indicated that he and the named senior officer were content to proceed on this basis. He then made submissions on behalf of the named senior officer.
Members of the Sub-Committee asked questions of the named senior officer’s representative and received his responses.
The named senior officer made submissions to the Sub-Committee and referred to documents which had been submitted prior to the meeting.
The named senior officer indicated that one document remained to be submitted to the Sub-Committee before a decision should be made upon this matter.
The Chairman asked the named senior officer and the representative of the named senior officer whether, once this document had been submitted to the Sub-Committee, this would complete all submissions and representations which the named senior officer wished to make in this matter.
The Chairman indicated that the Sub-Committee would be willing to receive and give due consideration to the document in question.
The named senior officer confirmed that submission of this document to the Sub-Committee would complete all submissions and representations which the named senior officer wished to make and agreed that the document in question would be produced by 31st January 2013.
During the proceedings, the Sub-Committee was adjourned on two occasions in order for members to consider the submissions made. The named senior officer and representatives left the meeting for these periods of adjournment, and rejoined the meeting thereafter.
RESOLVED:
That the proceedings stand adjourned to a date to be fixed, and that the named senior officer submit the remaining document to officers of the Council by no later than 31st January 2013.
Note: It was subsequently agreed that the meeting would reconvene at 9.30am on Friday 1st February 2013
The meeting reconvened at 9.30 am on Friday 1 February 2013 and following continued discussion upon the matters in question and upon the submitted documentation, it was
RESOLVED:
That the proceedings stand adjourned until 10.00 am on Thursday 7 February 2013.
The meeting reconvened at 10.00 am on Thursday 7 February 2013 when discussions continued upon the matters in question, following which it was
RESOLVED:
(1) That, subject to compliance with the required process, recommendations should be made to Council in respect of Allegations 2 and 3; and
(2) That a meeting of the Sub Committee take place in due course in order for those issues of process, policy and organisational culture referred to in the Report of the Designated Independent Person be addressed by the Sub-Committee, for referral to the Chief Executive for appropriate action, when the above staffing matters has been resolved.