Agenda, decisions and minutes

There were no apologies for absence.

To provide an opportunity for Members and Officers to declare any disclosable pecuniary and non-pecuniary interests in any item on the agenda.

There were no declarations of interest.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relating to the work of the body in question.  Individual members of the public may speak for up to 5 minutes but the Chairman or person presiding will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice. This will enable an informed answer to be given.

No members of the public were present.

To consider a strategy to withdraw from the use of this card by 31 March 2014.

1.    That approval be given to withdraw the Empower Card option by the end of March 2014.

2.    That publicity material held on the Cheshire East Council Internet and Intranet sites in respect of the Empower Card be removed, and a review of public and departmental information be conducted, to support the development of personalisation through appropriate mechanisms.

3.    That closure audits be completed to recover unused Citi Bank funding account monies by the end of March 2014.

4.    That the relationship with the exiting Empower banking provider and software provider be explored to allow a mutually acceptable ending of the relationships.

5.    That in support of future arrangements the Council actively engage and promote money management services offered by agencies such as Cheshire Centre for Independent Living and Age UK Cheshire; such organisations provide customers who are not able to manage their own Direct Payment, access to money management services in order to operate a Direct Payment and remain independent.   

6.    That a communication strategy and approach be agreed within Adult Services to brief on the closure of the Empower Card and on future arrangements; communication with elected Members, staff, customers, care providers, Healthwatch, Age UK Cheshire and Cheshire Centre for Independent Living being considered critical.

7.    That customers, their Personal Assistants and care agencies, be supported to transfer to new payment arrangements and where necessary have a clear route to escalate and resolve any concerns or issues.

Consideration was given to a strategy to withdraw from the Empower Card by 31 March 2014.  Empower had been introduced early in 2010 and was the Council’s prepaid social care personal budget card product, to deliver direct payments to customers in order to enable them to have choice and control in meeting their care needs; the cards were held by either the customer, their representative or the care provider.

The card did not, however, provide a true Direct Payment or personalisation solution and as a result there were some risks in terms of resources held, payments and contractual liabilities.  Since its introduction the ability to pay by way of a traditional direct payment via an individual bank account had been introduced and the numbers of users of the Empower Card had steadily reduced.

Withdrawing from the card would be a change in the payment mechanisms only, with the transition to new and improved ways of facilitating Direct Payments providing increased opportunities for choice and control.  This, together with the legal guidance around the definition of a true Direct Payment, and the time imperative associated with a corporate change of Council banker, meant that a decision needed to be made in order to safeguard Council and customer funds and support the 240 remaining users to set up alternatives by the end of March 2014. 

Approval had been sought under the Constitution’s General Exceptions to waive the 28 day notice period for key decisions being notified on the Forward Plan in order to enable the withdrawal to be managed by the end of March 2014.

RESOLVED

1.    That approval be given to withdraw the Empower Card option by the end of March 2014.

2.    That publicity material held on the Cheshire East Council Internet and Intranet sites in respect of the Empower Card be removed, and a review of public and departmental information be conducted, to support the development of personalisation through appropriate mechanisms.

3.    That closure audits be completed to recover unused Citi Bank funding account monies by the end of March 2014.

4.    That the relationship with the exiting Empower banking provider and software provider be explored to allow a mutually acceptable ending of the relationships.

5.    That in support of future arrangements the Council actively engage and promote money management services offered by agencies such as Cheshire Centre for Independent Living and Age UK Cheshire; such organisations provide customers who are not able to manage their own Direct Payment, access to money management services in order to operate a Direct Payment and remain independent.   

6.    That a communication strategy and approach be agreed within Adult Services to brief on the closure of the Empower Card and on future arrangements; communication with elected Members, staff, customers, care providers, Healthwatch, Age UK Cheshire and Cheshire Centre for Independent Living being considered critical.

7.    That customers, their Personal Assistants and care agencies, be supported to transfer to new payment arrangements and where necessary have a clear route to escalate and resolve any  ...  view the full minutes text for item 4.