Agenda and minutes

Local Service Delivery Committee (Macclesfield) - Monday, 19th December, 2011 9.15 am

Venue: Meeting Room B, Macclesfield Library

Contact: Julie North Senior Democratic Services Officer

Items
No.	Item
22.	Apologies View the background to item 22. To receive apologies for absence.
23.	Minutes PDF 63 KB View the background to item 23. To approve the minutes as a correct record. Minutes: RESOLVED That the minutes be approved as a correct record, subject to the addition of Cllr Roberts to the list of those present and the following amendments:- Minute 19 – Sub heading “Town Centre Management”, to delete the words “ the Committee would like to have an input into the Town Centre Manager and have influence over their job role and responsibility and add the words “ “and that the job description and the assets transferred to them be the responsibility of this Committee” and to add the words “as this is the pivotal role in Macclesfield, taking on additional responsibilities”, at the end of the resolution, so that the resolution reads :- That Cabinet be informed that the Committee would wish to include this area in any special expenses levy and that the job description and the assets transferred to them be the responsibility of this Committee, as this is the pivotal role in Macclesfield, taking on additional responsibilities. Minute 19 – Sub heading “Public Conveniences”, to delete the word “associated” and add the words “ of the agreed running costs of the scheme, if implemented and not prior”, so that the resolution reads :- “That Cabinet be informed that the Committee recommends that the possibility/feasibility of engaging local retailers to provide toilet facilities for the public be explored, including provision for the disabled, to replace the two current sites and accepts that the Committee would be responsible for any of the agreed running costs of the scheme, if implemented and not prior”.
24.	Declarations of Interest View the background to item 24. To provide an opportunity for Members to declare any personal and/or prejudicial interests in any item on the agenda. Minutes: Cllr Edwards reported that he was awaiting advice from the Monitoring Officer as to whether he needed to declare a personal and prejudicial interest in matters relating to the role of the Town Centre Manager, by virtue of being a member of Bollington Town Council. He would continue to declare a personal and prejudicial interest in any discussion relating to this matter, until he received the advice.
25.	Public Speaking/Open Session View the background to item 25. In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relevant to the work of the meeting. Individual members of the public may speak for up to 5 minutes but the Chairman or person presiding will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged. Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice. This will enable an informed answer to be given. Minutes: There were no members of the public present, wishing to use the public speaking facility.
26.	Continuation of Discussion on Special Expenses Levy PDF 91 KB View the background to item 26. To finalise the recommendations to Cabinet on the level of service and related budgets the Committee wishes to see continue to be provided in the unparished area of Macclesfield, potentially leading to the levying on a relevant charge. The supporting papers for this item are those submitted to the last meeting and are attached to the agenda, for ease of reference. Also attached is the additional information requested at the last meeting, as follows :- Five year forecast for markets. Breakdown of the Council’s budget for Christmas lights. Draft Community Toilet Scheme. Breakdown of costs for floral displays. Additional documents: LSD Comm- Macc Report Nov Appendix A , item 26. PDF 54 KB ALLOTMENTS - Performance Measures - NORTH Appendix B , item 26. PDF 76 KB LSD Budget Update , item 26. PDF 40 KB Macclesfield Budgets , item 26. PDF 87 KB Support Services - Macclesfield , item 26. PDF 51 KB There are a further 4 documents.View the full list of documents for item 26. Minutes: The meeting had been convened to finalise the recommendations to Cabinet on the level of service and related budgets the Committee wished to see continue to be provided in the unparished area of Macclesfield, potentially leading to the levying on a relevant charge. It was noted that Council had referred consideration of the Terms of Reference, including membership of the Committee to the Constitution Committee for further consideration and it was felt that any recommendations should not be finalised the Constitution Committee had met and that no further meetings should be arranged to take place until after the meeting of the Constitution Committee, whilst noting that the recommendations of the Constitution Committee would need to be approved by full Council. Members requested details of all the costs associated with those items for which the Committee were considering setting a special levy. RESOLVED That discussion regarding the level of service and related budgets the Committee wished to see continue to be provided in the unparished area of Macclesfield, potentially leading to the levying on a relevant charge, be postponed until the Constitution Committee has agreed its recommendations in respect of the Terms of Reference, including membership of the Committee. .
27.	Date of Next Meeting View the background to item 27. Minutes: The next meeting would take place at 9.30am, on Monday 30 January 2012, at Macclesfield Library.