Agenda and minutes

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda

No interests were declared.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relevant to the work of the meeting. Individual members of the public may speak for up to 5 minutes but the Chairman will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide three clear working days’ notice, in writing, in order for an informed answer to be given.

There were no members of the public wishing to speak or ask a question.

To approve the minutes of the meeting held on 24^th June 2010.

RESOLVED

That the minutes of the meeting held on 24^th June 2010 be approved as a correct record.

To give further consideration to the following with a view to making recommendations to the Constitution Committee:

1. the number of councillors to serve on each of the new parish councils; and

2. the ward names and boundaries, and the number of councillors for each ward in the Wilmslow parish, bearing in mind the need to achieve overall electoral equality (ie. the number of  electors per councillor) as far as possible.

The following documents are attached to assist the Sub-Committee:

1. The briefing paper on Formulating the Council’s Draft Recommendation as considered at the previous meeting; and

2. a map showing the areas of the proposed parishes.

Having agreed at the previous meeting to recommend the creation of parish councils for Handforth, Wilmslow and Styal, the Sub-Committee now gave consideration to the number of councillors to serve on each of the new parish councils, together with the warding arrangements.

The Elections and Registration Team Leader had prepared a briefing paper which had been circulated to Members. This provided comparator information on the size of parish councils to assist in determining the appropriate number of parish councillors for each of the three parishes. It also set out options for the warding of the proposed Wilmslow parish.

The comparator information listed a number of comparable towns and parishes throughout Cheshire East and gave electorate totals, electorate ratio per councillor and number of wards in respect of each.

The briefing paper set out two options for the warding of Wilmslow. Option 1 was based on the five traditional wards of the former Macclesfield Borough Council. Using a ratio of approximately 1,000 electors to one Councillor, the number of councillors for each ward had been determined.

The warding arrangements had been complicated by the fact that there was an ongoing Boundary Review. The final recommendations of the Boundary Commission were expected to be announced on 13^th July. An electoral changes Order would then need to be laid in draft in both Houses of Parliament. The timescales for the laying of the order were not yet clear.

If the Boundary Commission proposals for Wilmslow were implemented, as anticipated, then adjustments would need to be made to the proposed wards. These adjustments formed the basis of Option 2 in the briefing paper. In essence, the number of wards in the Wilmslow parish would be reduced from five to four, and ward boundaries would no longer be coterminous with polling district boundaries within that parish. Given the uncertainty posed by the current Boundary Review, and the need to comply with the Governance Review timetable, it would be necessary for the Sub-Committee to put forward two alternative sets of proposals with regard to the warding of Wilmslow.

In considering both the numbers of councillors and the warding arrangements, Members had regard to the need to achieve electoral equality as far as possible whilst also ensuring that the size of each parish council reflected the particular needs and circumstances of the parish.

At the meeting, the Sub-Committee reviewed its previous recommendation, which had been endorsed by the Constitution Committee, that for the parish of Handforth, the election of parish councillors should be from the area of the parish as a whole. It was proposed as an alternative that Handforth be divided into three wards. It was felt that the four existing polling districts lent themselves to such an arrangement, which also reflected the geographical features of the parish.

Members were advised that if, following the announcement of the Boundary Commission’s final recommendations, it became necessary to make further minor adjustments to electorate figures, polling district boundaries or proposed ward boundaries, it would be  ...  view the full minutes text for item 11.

To agree the date of the next meeting.

To be agreed.