Agenda and minutes

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda.

No interests were declared.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relevant to the work of the meeting. Individual members of the public may speak for up to 5 minutes but the Chairman will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide three clear working days’ notice, in writing, in order for an informed answer to be given.

There were no members of the public wishing to speak or ask a question.

To approve the minutes of the meetings held on 15^th and 28^th April 2010.

RESOLVED

That the minutes of the meetings held on 15^th and 28^th April 2010 be approved as a correct record.

To consider a briefing paper on the points which the Council needs to take into consideration in formulating its draft recommendation.

The Sub-Committee considered a briefing paper based on the statutory guidanceissued by the Department for Communities and Local Government which set outthe process to be followed in conducting the Community Governance Review.

RESOLVED

That the procedures to be followed in conducting the Community Governance Review, basedon the statutory guidance issued by the Department for Communities and LocalGovernment, be noted.

The period of the Stage 1 consultation ended on 4^th June 2010. Members are asked to take into account the following feedback received and to consider and determine their recommendation to the Constitution Committee on 24^th June 2010:

(a)   Valid petition requesting a Wilmslow and Handforth Town Council;

(b)   Valid petition requesting a Handforth Community Council;

(c)   Valid petition requesting a Parish Council for Styal;

(d)   Results of the consultation with electors (page 23)

(e)   Other representations received (page 29)

(f)     Notes of the three public meetings held on 26^th, 28^th and 29^th April 2010 (page 79)

Members considered the outcome of the Stage 1 consultation which had concluded on 4^th June. The Sub-Committee now had to determine its advice to the Constitution Committee on the formulation of the Council’s draft recommendation. The Constitution Committee would be meeting on the afternoon of 24^th June and would consider the Sub-Committee’s advice at that meeting.

In addition to the briefing paper considered earlier in the meeting, Members had before them the following:

(a)Valid petition requesting a Wilmslow and Handforth Town Council

(b)Valid petition requesting a Handforth Community Council

(c)Valid petition requesting a Parish Council for Styal

(d)Results of the consultation with electors

(e)Other representations received

(f)  Notes of three public meetings held on 26^th 28^th and 29^th April 2010

Three ballots had been conducted, one for the area covered by the Handforth petition, one for Styal and one for Wilmslow. In each case, the voter was asked to indicate whether they wanted a parish council and, if so, whether this should be for their area alone or for the whole of the unparished area comprising Wilmslow, Handforth and Styal. A clear majority of respondents in each area wanted to have a parish council, and of those, a clear majority wanted a separate parish council for their area.

In considering the results of the Stage 1 consultation and formulating its recommendations, the Sub-Committee had regard to the need to ensure that community governance within the area under review would be:

• Reflective of the identities and interests of the community in that area; and
• Effective and convenient.

The Sub-Committee also had regard to the historical and traditional identities within the area and in this respect felt that Polling District 8EE1, which had been included in the Handforth petition, should be included in any future parish for Wilmslow, given that the River Dean, which formed the northern boundary of the polling district, was the natural geographic, as well as historical, boundary between Wilmslow and Handforth. Members asked that a map be prepared for the meeting of the Constitution Committee, showing the areas of the three proposed parishes but with the inclusion of Polling District 8EE1 within the Wilmslow parish.

Members agreed that for the parishes of Handforth and Styal, the election of parish councillors should be from the area of the parish as a whole whereas Wilmslow, being significantly larger, should be divided into wards. The Sub-Committee would need to consider the detailed arrangements further at its next meeting.

RESOLVED

That

(1)   the Constitution Committee be advised

That, pursuant to Section 87 of the Local Government and Public Involvement in Health Act 2007; and having regard to the provisions of the Department for Communities and Local Government and Electoral Commission Guidance, issued in April 2008, for the conduct of Community Governance Reviews; and having received three valid petitions  signed by the required number of electors calling for the constitution of new parishes for the three areas of (1) Handforth; (2) Wilmslow and  ...  view the full minutes text for item 5.

To note the project plan in respect of the remainder of the Review process and to agree the format of the Stage 2 Consultation exercise.

Members considered an updated project plan which set out the remaining stages and timetable of the Community Governance Review. The project plan would need to be updated further to take into account the Sub-Committee’s next meeting and a possible special meeting of the Constitution Committee to be held before the Council meeting on 22^nd July.

RESOLVED

That the project plan be noted and further updated as appropriate.

To agree the date of the next meeting.

5^th July 2010 at 10.00 am in Macclesfield.