Agenda and minutes

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda

No interests were declared.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relevant to the work of the meeting. Individual members of the public may speak for up to 5 minutes but the Chairman will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide three clear working days’ notice, in writing, in order for an informed answer to be given.

There were no questions from members of the public.

To approve the minutes of the meeting held on 19^th February 2010.

RESOLVED

That the minutes of the meeting held on 19^th February 2010 be approved as a correct record.

To receive the attached briefing paper prepared by the Chief Executive’s Partnership Unit.

Members considered a briefing paper prepared by the Chief Executive’s and Partnership Unit which gave an overview of existing community governance arrangements in Wilmslow. The paper contained details of the Wilmslow Local Area Partnership (LAP) and local community groups, and included demographic information about the Wilmslow area.

RESOLVED

That the contents of the briefing paper be noted.

Based on feedback from Members at the last meeting, an updated project plan is attached.

Members considered an updated project plan for the review. In accordance with Members’ wishes at the previous meeting, the public meetings had been brought forward in the timetable as follows:

Monday          26/4/2010     Wilmslow Leisure Centre

Wednesday   28/4/2010     Honford Hall, Handforth

Thursday       29/4/2010     Styal Primary School

All meetings would start at 7.00 pm.

When making the booking for Honford Hall, Officers had been advised that the Hall was due to be closed for renovation shortly and that this could affect the booking. The Officers were therefore taking steps to arrange a backup venue. Members suggested that the availability of St. Benedict’s Hall or St Mary’s be explored.

RESOLVED

That

(1)   the dates for the public meetings be approved; and

(2)   the updated project plan be noted.

To agree the following:

(1)   List of consultees

(2)   Press release and public notices

(3)   Arrangements for 3 public meetings

(4)   Explanatory leaflet to consultees

(5)   Postal ballot paper to electors

A revised list of consultees had been circulated for consideration.

Members asked that the following bodies be added:

?       Spath Lane Estate Residents’ Association

?       Wilmslow Forum

?       Lacey Green Residents’ Association

?       St Bartholomew’s Church, Wilmslow

?       St Theresa’s Church, Wilmslow

?       St Chad’s Church, Handforth

?       St Benedict’s Church, Handforth

?       St Mary’s Church, Handforth

?       Local Round Tables

?       Local Rotary Clubs

?       Local Women’s Institutes/Guilds

?       Friends of Meriton Road Park

Members also considered the draft public notices and press releases for the public meetings and Stage 1 consultation. These were agreed subject to the removal of all references to ‘local council’ and ‘parish council’. The term ‘town council’ would be the sole term used in all public consultation and publicity documents.

Finally, Members considered a first draft of the leaflet. The population figure for the Review area had been revised to 30,700.

Members asked that the following amendments be made to the draft leaflet:

?       As with the public notices, remove all references to ‘local council’ and ‘parish council’.

?       Change heading of section on paying for local council to ‘How much does a town council cost?’

?       Remove non-Cheshire councils from the precept list and insert any missing Cheshire councils

?       Extract the relevant precept information from the recently-approved list of precepts for Cheshire East

?       Right-align the figure columns

RESOLVED

That

(1)   the list of consultees be further updated and circulated to members of the Sub-Committee with a view to any further bodies for inclusion on the list being notified to the Elections and Registration Team Manager as soon as possible;

(2)   subject to the removal of all references to ‘local council’ and ‘parish council’, the draft public notices and press releases for the public meetings and Stage 1 consultation be approved; and

(3)   the draft leaflet be amended and circulated to members of the Sub-Committee, and the revised version be submitted to the next meeting for approval.

To agree the date of the next meeting.

RESOLVED

That the next meeting be held on Thursday, 15^th April 2010 at 2.30 pm at the Oakenclough Children’s Centre, Wilmslow.

Objectives of the next meeting will include:

?       Approval of the draft ballot paper

?       Approval of the final version of the leaflet