Agenda and minutes

Shared Services Joint Committee - Friday, 27th January, 2012 2.00 pm

Venue: Cheshire West and Chester Council HQ, 58 Nicholas Street, Chester, CH1 2NP. View directions

Contact: Cherry Foreman/Rachel Graves Democratic Services Officers

Items
No.	Item
22.	Apologies for Absence View the background to item 22. View the decision for item 22. To note attendances, substitutes, and any apologies for absence. Minutes: Apologies for absence were received from Councillor Mike Jones (CWAC). Councillor Herbert Manley attended as his substitute.
23.	Declarations of Interest View the background to item 23. View the decision for item 23. To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interest in any item on the agenda. Minutes: There were no declarations of interest.
24.	Public Speaking Time/Open Session View the background to item 24. View the decision for item 24. Members of the public are entitled to address the Joint Committee on reports contained within the agenda. One person can speak in support of each item, and one against, with a limit of three minutes each. It would be helpful if any person wishing to speak would give prior notice to the Democratic Services Officer named below. Minutes: No members of the public were present.
25.	Minutes of Previous meeting PDF 44 KB View the background to item 25. View the decision for item 25. To approve the minutes of the meeting held on 25 November 2011. Minutes: RESOLVED That the minutes of he meeting held on 25 November 2011 be approved as a correct record.
26.	Shared Service Position Statement PDF 84 KB View the background to item 26. View the decision for item 26. To note the position statement, and to endorse the transition logs for the Learning Resource Network and Autism Support. Additional documents: Appendix 1 - Summary_at_08 12 11-Final Version , item 26. PDF 44 KB Appendix 2 - Transition_Log_Autism-Final Version , item 26. PDF 67 KB Appendix 3 - Transition_Log_LRN-Final Version , item 26. PDF 78 KB Minutes: Consideration was given to a report summarising the current position of the shared service arrangements between Cheshire East (CE) and Cheshire West and Chester Councils (CWAC). In particular it highlighted those short term shared services that had recently disaggregated to enable a transition to separate delivery arrangements in each Council as planned. An appendix to the report detailed the position on all current shared service arrangements. It was reported that an Archives Review meeting was due to be held in the near future and it was hoped that an update on the Youth Offending Service would be available at the next meeting. Discussions were ongoing regarding the International Unit and the termination of the lease for the Brussels Office. RESOLVED 1. That the overall position statement relating to current shared service arrangements be noted. 2. That the Learning Resource Network and Autism Support Shared Service Transition Logs be endorsed.
27.	Financial Review 2011-2012 PDF 109 KB View the background to item 27. View the decision for item 27. To note the outturn position relating to current shared service arrangements. Additional documents: Appendix 1-Shared_Services_TQR-v2 , item 27. PDF 52 KB Minutes: Consideration was given to a report summarising the forecast outturn for the third quarter of 2011-12; it was noted that this was the third year of operation for many of the shared services. An appendix to the report detailed the projection for individual services. The Director of Finance and Business Services (CE) referred to the regular reports that were made to the Committee and to ongoing discussions aimed at improving the overall situation. The position concerning the ICT service was discussed, for which new operating models were being investigated; the level of future demand was also discussed. RESOLVED That the overall outturn position relating to current shared service arrangements be noted.
28.	Exclusion of the Press and Public View the background to item 28. View the decision for item 28. The reports relating to the remaining items on the agenda have been withheld from public circulation and deposit pursuant to Section 100(B)(2) of the Local Government Act 1972 on the grounds that the matters may be determined with the press and public excluded. The Committee may decide that the press and public be excluded from the meeting during consideration of the following items pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 1 and 2 of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information. PART 2 – MATTERS TO BE CONSIDERED WITHOUT THE PUBLIC AND PRESS PRESENT Minutes: RESOLVED That the press and public be excluded from the meeting during consideration of the following item pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 1 and 2 of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.
29.	Shared Service Voluntary Redundancies View the reasons why item 29. is restricted View the background to item 29. View the decision for item 29. Report to follow. Additional documents: Restricted enclosure 11 View the reasons why document 29./2 is restricted Minutes: Consideration was given to the joint report of the Director of Finance and Business Services (CE) and the Director of Resources (CWAC). RESOLVED That approval be given to the request for the funding of the one-off costs for ICT Shared Service redundancies and for work to commence on preparing Compromise Agreements for those colleagues accepted for Voluntary Redundancy.