Issue - meetings

To consider the recommendations from the Corporate Policy Committee.

Consideration was given to the recommendations of the Corporate Policy Committee in respect of the Review of the Committee Structure.

The Corporate Policy Committee, at its meeting on 21 March 2024, had considered the report and made recommendations to Council, as set out on page 59 of the agenda pack.

RESOLVED: That Council approve:

1               the amendments to the provisions regarding Notices of Motion in Chapter 3 Part 1 Section 1 of the Council’s Constitution, as set out in paragraph 9 of the report.

2               the amendments to the provisions regarding rescission of earlier resolution in Chapter 3 Part 1 Section 1 of the Council’s Constitution, as set out in paragraph 9 of the report.

3               the amendments to committee terms of reference for matters that cover more than one committee in Chapter 2 Part 2 of the Council’s Constitution, as set out in paragraph 10 of the report.

4               the amendments to the Rules of Debate for Motions and Amendments in Chapter 3 Part 1 Section 1 of the Council’s Constitution, as set out in paragraph 11 of the report.

5               the amendments to the application of the 3-day rule for Notices of Motion of in Chapter 3 Part 1 Section 2 the Council’s Constitution as set out in paragraph 12 of the report.

To consider proposed changes to the Constitution, as agreed and recommended by the Council’s Constitution Working Group, and to note other amendments made by the Monitoring Officer.

The Committee considered a report which proposed changes to the Constitution, as recommended by the Constitution Working Group, for recommendation to Council, and reported certain other amendments made by the Monitoring Officer under delegated powers. The proposed changes related to notices of motion, committee terms of reference and delegations to the Executive Director Place.

RESOLVED (by majority)

That the Committee

1.    recommends that Council approve:

(a)  the amendments to the provisions regarding notices of motion in Chapter 3 Part 1 Section 1 of the Council’s Constitution as set out in paragraph 9 of the report.

(b)  the amendments to the provisions regarding rescission of earlier resolution in Chapter 3 Part 1 Section 1 of the Council’s Constitution as set out in paragraph 9 of the report.

(c)  the amendments to committee terms of reference for matters that cover more than one committee in Chapter 2 Part 2 of the Council’s Constitution as set out in paragraph 10 of the report.

(d)  the amendments to the Rules of Debate for Motions and Amendments in Chapter 3 Part 1 Section 1 of the Council’s Constitution as set out in paragraph 11 of the report.

(e)  the amendments to the application of the 3 day rule for notices of motion of in Chapter 3 Part 1 Section 2 the Council’s Constitution as set out in paragraph 12 of the report.

2.    notes the proposed amendments to be made by the Monitoring Officer to the delegations to the Executive Director Place in Chapter 2 Part 5 of the Council’s Constitution as set out in paragraph 13 of the report.