Issue - meetings

To consider proposals for the procurement of office supplies.

Cabinet considered proposals for the procurement of office supplies.

There were currently two separate contracts for the supply of general stationery and print consumables respectively, which were due to expire on 31^st January 2014. It was proposed that a new contract term be procured for a period of two years with two extension periods both of 12 months. The proposed contract value over the full four years was estimated at £800,000. The most expedient, cost-effective route was to utilise a public sector framework and to undertake a mini-competition using the Government Procurement Service (GPS) framework for Office Supplies RM781. It was anticipated that significant savings would be achieved.

RESOLVED

That

1.    Cabinet approves the procurement route of utilising a public sector framework agreement managed by Government Procurement Service (GPS) by undertaking a mini competition and e-auction to secure both savings and value for money in its office supplies provision for the Council for the period 2014 to 2018; and

2.    delegated authority be given to the Chief Operating Officer in consultation with the Portfolio Holder for Corporate Policy to award a single contract to the highest scoring bidder following a legally compliant procurement exercise, and subsequently to enter into a contract, the specification to include a quality element, seeking bids which comply with the core requirements of lodged card payment capability, internally agreed MI specification and twice weekly consolidated delivery.