General Discussion on the Constitution
The Chairman and Vice-Chairman have proposed that the Committee have a general discussion about the Constitution to suggest ways in which it could be improved. There is no report for this item.
Minutes:
Members held a general discussion on the Constitution with a view to identifying ways in which it could be improved.
The following issues were identified as priorities for review:
§ Size of the Constitution. The current version of the Constitution was quite large and complex. It was felt that Members would benefit from the production of a more concise version which contained the most essential information in a clear and straightforward way. The officers were currently working on a concise document for Members’ consideration.
§ Procedure Rules. The various procedure rules were often the subject of discussion and amendment and it was felt that a general review of the rules would be beneficial.
§ Scheme of delegation. The scheme of delegation had been under review for some time by the a member working group appointed by the Committee. The review was taking place against the background of a second review of the senior management structure. The working group was expected to report to the Committee in September.
§ Transparency. This had been discussed earlier in the meeting and was to be reviewed by the member working group.
In addition to these key issues, Members recognised the need to include reference in the Constitution to the various arms-length companies which were now being established to deliver Council services.
Members also recognised the need to encourage Members and officers to use the online electronic version of the Constitution. This would ensure that they were using the most recent edition of the Constitution. The electronic version was also easier to search through relatively quickly and could be downloaded onto portable electronic devices as a PDF document. The electronic version could be further enhanced through the introduction of hyperlinks to provide logical trails, making it easier to navigate.
RESOLVED
That
(1) the priorities identified above be pursued with a view to reporting to the Committee on 19th September 2013; and
(2) in view of its proximity, and the lack of other business to consider for the time being, the meeting of the Committee scheduled for 4th July 2013 be cancelled.