Issue - meetings

To consider representation on the Audlem Education Foundation and to review the responsible body for making the appointments.

At the request of the Constitution Committee consideration was given to representation on the Audlem Education Foundation Awards Committee, and also to the responsible body for making those appointments. 

The need to consider the matter had arisen as a result of there being a vacancy on the Awards Committee, in addition to which meetings had regularly been inquorate which affected its ability to make decisions.  In order to improve the situation the Foundation had asked for the number of representatives on the Awards Committee to be increased from 5 to 6 with Mrs Helen Rounding and Peter Marshall being added as Members. 

The report detailed the history of the Foundation with the former Cheshire County Council having been set up as Trustee in 1973.  It was noted that under the terms of the Foundations Constitution the Council had full power to make and alter rules for the management of the Foundation.

Members noted that when it was originally established the geographic area covered by the Foundation was the Ancient Parish of Audlem  which comprised the civil parishes of Audlem, Buerton and Hankelow, part of Dodcott-cum-Wilkesley, and Newall. 

It was proposed that:

·         Based on these Parishes, the representatives on the Awards Committee should be one person from each Parish (Audlem, Buerton and Hankelow, Dodcott-cum-Wilkesley, and Newall) plus one from Cheshire East Council; this would provide a membership of 6 as had been requested. 

·         The Awards Committee should be responsible for appointing the five Parish representatives and Cheshire East would continue to appoint its one representative as before.

·         To ensure that the Awards Committee could operate during the time it would take for the matter to be referred to the Foundation, and for the Parish appointments to be made, it was further proposed that Helen Rounding and Peter Marshall be added as representatives for the intervening period. 

·         It was proposed that the quorum for the meetings of the Awards Committee should be half of its membership.

RESOLVED

1.    That the number of representatives on the Audlem Education Foundation Awards Committee be increased to six with one representative from each of the Parishes of Audlem, Buerton and Hankelow, Dodcott-cum-Wilkesley, and Newall, plus one from Cheshire East Council.   

2.    That the Awards Committee be directly responsible for appointing the five Parish representatives and that Cheshire East Council continue to appoint its one representative as before.

3.    To ensure that the Awards Committee can operate during the time it will take for the matter to be referred to the Foundation, and for the Parish appointments to be made, that Helen Rounding and Peter Marshall be added as representatives for the intervening period. 

4.    That the quorum for meetings of the Awards Committee be half of its membership.