Issue - meetings

To approve the recommendations of the Constitution Committee.

The Constitution Committee had considered a report on proposed amendments to the Council’s Contract Procedure Rules. The amendments were proposed to reflect best practice, developed by the Procurement Unit, including clarification on the taking of Delegated Decisions by Chief Officers.  Amendments were also proposed, to take into account new legislation and the Council’s ability to receive electronic tenders, as well as to clarify and remove parts of the Rules, which were no longer applicable. 

The Committee had a number of queries and concerns about the proposed amendments and proposed that a decision be deferred and further work be carried out on the amendments to the Rules and recommended that Council note this.

The following motion was moved and seconded :-

That

1          Council note that the Constitution Committee has deferred consideration of the report to a future meeting to enable further work to be carried out.

2          A report be brought to a future meeting reviewing and amending the Finance element of the Finance and Contract Procedure Rules.

Amendment

An amendment to add the words ”that, in the interim and in no way fettering the Constitution Committee, the financial threshold at which the Rules require a formal tendering procedure be increased from £50,000 to £75,000” was moved and seconded and declared carried.

RESOLVED:  That

     1      That Council note that the Constitution Committee has deferred consideration of the report to a future meeting to enable further work to be carried out.

2        That a report be brought to a future meeting of the Constitution Committee, reviewing and amending the Finance element of the Finance and Contract Procedure Rules.

3        That, in the interim and in no way fettering the Constitution Committee, the financial threshold at which the Rules require a formal tendering procedure be increased from £50,000 to £75,000.