Decision details

1.    That, subject to the contents of Appendix A, approval be given to enter into the Contract with the Preferred Bidder.

2.    That, subject to the Contract being awarded to the Preferred Bidder, approval be given for the Council to lease part of the site at Leighton Grange Farm (as previously identified in the decision of the Portfolio Holder for Regeneration dated 11^th September 2017).

3.    That the Portfolio Holder for Environment delegates any further minor, non-material amendments to the Contract to the Corporate Manager for Waste and Environment Services (as the Senior Responsible Officer for the Organic Waste Treatment Procurement) in consultation with the Portfolio Holder for Environment and the Director of Legal Services.

The Council is seeking to provide a food waste recycling collection as part of our garden waste recycling service and has undertaken a procurement to identify a suitable solution.

On 9^th May 2017 Cabinet approved the selection of the Preferred Bidder and authorised the Corporate Manager for Waste and Environment Services to clarify, specify and optimise the Preferred Bidder’s final tender to enable the Council to enter into a legally binding contract with the Preferred Bidder.

On 11^th September 2017 the Portfolio Holder for Regeneration (now Environment) approved the entry into the contract (subject to the contents of Appendix A – a confidential appendix containing legal advice in relation to the contract).

The contract has subsequently been subject to further clarification, specification and optimisation which has resulted in some minor changes to the contents of Appendix A (as attached to the Portfolio Holder for Regeneration report dated 11^th September 2017).  A further decision is therefore required from the Portfolio Holder for Environment to agree these minor changes (as set out in the attached Appendix A) and enable the Council to enter into the final set of contract documents (“the Contract”).