Agenda and minutes

RESOLVED

That Councillor R Menlove be appointed Chairman of the Committee for the 2018-19 municipal year.

RESOLVED

That Councillor L Gilbert be appointed Vice-Chairman of the Committee for the 2018-19 municipal year.

To provide an opportunity for Members and Officers to declare any disclosable pecuniary and non-pecuniary interests in any item on the agenda.

There were no declarations of interest.

To consider the draft Terms of Reference, the change programme and the proposed recruitment process for two co-opted members.

The Cabinet at its meeting on 13^th March 2018 had received a report on a change programme for the Council’s ASDVs. Cabinet had:

1.    noted the contents of the report, the findings and recommendations of the Edge report set out in Appendices A and B, and had endorsed the need for an ASDV change programme;

2.    approved the creation of a Cabinet Committee named the Shareholder Committee which would give advice and direction to the Cabinet member(s) with legal responsibility for making ASDV shareholder decisions; and

3.    instructed the Shareholder Committee to design and oversee the implementation of an ASDV change programme.

The Committee had before it a report relating to the initiation of an ASDV change programme. The report sought the Committee’s endorsement of:

§  the terms of reference for the Shareholder Committee (Appendix B  to the report);

§  the recruitment process for two opted members to join the Shareholder Committee if required (Appendix D); and

§  the scope and timeframes for the ASDV change programme (Appendix C).

Further background information, including a summary of the Edge review and its key recommendations, was set out in the report. Members of the Committee would receive a full briefing on the Edge report as part of the Committee’s training programme.

RESOLVED

That the Committee endorses and recommends to the Portfolio Holder for Finance and Communication:

1.    the Draft Terms of Reference for the Committee  as set out in Appendix B to the report;

2.    the change programme as outlined in Appendix C; and

3.    the proposals regarding the recruitment of the two co-opted members as outlined in Appendix D.

To consider the proposed Shareholder Committee Training Plan.

The Committee considered a draft training plan which had been circulated with the agenda papers.

RESOLVED

That the training programme be approved subject to the following:

1.    the inclusion of an awareness/briefing session on ASDVs;

2.    the inclusion of a briefing on the Edge report; and

3.    Item 3 in the training plan, relating to the responsibilities of shareholders, being dealt with in the first training session.

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To receive an oral update.

The Executive Director Place informed the Committee that Cabinet at its meeting on 8^th May 2018 had approved the second phase of a joint venture whereby Ansa, via Alliance Environmental Services Ltd, would deliver waste collection and associated waste fleet management for Staffordshire Moorlands District Council, with a planned commencement date of 1^st July 2018. There was potential for a third phase, possibly with a different delivery mechanism. It was envisaged that in future the Shareholder Committee would oversee these joint arrangements as part of its remit.

RESOLVED

That the report be noted.

It was envisaged that members of the Committee would receive the first tranche of training before the next meeting. A ½ day training session was envisaged for early September. This would enable the next formal Committee meeting to be held in late September/early October.

Members would be consulted on the date for the training session and the date of the next Committee meeting.