Agenda and minutes

To appoint a Chairman for the current municipal year.

RESOLVED

That Councillor Andrew Martin be appointed Chairman for the current municipal year.

To appoint a Vice-Chairman for the current municipal year.

RESOLVED

That Councillor Peter Groves be appointed Vice-Chairman for the current municipal year.

To provide an opportunity for Members and Officers to declare any disclosable pecuniary and non-pecuniary interests in any item on the agenda.

There were no declarations of interest.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relating to the work of the body in question.  Individual members of the public may speak for up to 5 minutes but the Chairman or person presiding will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice. This will enable an informed answer to be given.

There were no members of the public wishing to speak.

To consider the proposed terms of reference for the Community Governance Review.

The Sub-Committee considered a report setting out the terms of reference for the Community Governance Review.

The Constitution Committee at its meeting on 20^th September 2018 had resolved that:

1.    a Borough-wide review of the governance arrangements of all of the Borough’s town and parish councils be undertaken, commencing as soon as reasonably practicable after the 2019 all-out elections, and concluding well in advance of the May 2023 elections;

2.    a sub-committee of the Committee be appointed to conduct the review, working with an officer working group, and make appropriate recommendations to the Constitution Committee for decision; and

3.    the sub-committee comprise representatives of all of the Council’s political groups, on the basis of the following proportionality: 4:1:1:1 (Conservative: Labour: Independent: Liberal Democrat), drawn from the Constitution Committee, provided that the Liberal Democrat Group representative shall be nominated by its Group Leader.

Prior to considering the report, members received a presentation by Dr Melvin Humphreys, a trainer and specialist in community governance reviews at the Association of Electoral Administrators. Dr Humphreys outlined the legislative framework for the review, the key stages involved and the four principal duties of the Council which were as follows:

1. to adopt and publish terms of reference;
2. to consult parish councils and other relevant bodies and invite representations by such bodies and from electors;
3. to ensure an open and transparent decision-making process, with clear reasons given for each decision; and
4. to publish the outcome of the review in the form of a Reorganisation of Community Governance Order.

At the conclusion of the presentation, Dr Humphreys answered members’ questions.

The Committee then considered the report which set out the terms of reference for the review.

The review would relate to the whole of the Borough, and would consider town and parish council governance arrangements. This would include changes to parish areas and parish electoral arrangements such as alterations to parish boundaries; the merging, creation and abolition of parishes; the naming of parishes; the numbers of parish councillors; whether to divide a parish into wards; and the grouping of parishes under common councils. The review could include a review of any Borough ward boundaries where the parish and Borough ward boundaries were no longer coterminous following a parish boundary change. The review would also deal with consequential matters such as the transfer of parish council staff, property and assets, or the setting of precepts for any new parish councils that may be formed.

A key part of the review would be public consultation which would take place over several months and include local electors, parish councils, and other bodies with an interest in the review such as local businesses and public and voluntary organisations.

In carrying out the review, the Council would be bound by the requirements of the relevant legislation and the terms of reference for the review as adopted by the Council. The Review would be completed when the Council had adopted a Reorganisation of Community Governance Order. 

The first stage of the review was  ...  view the full minutes text for item 11.