Agenda and minutes

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda.

Councillor R Cartlidge declared a personal interest as Mayor of Crewe.

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the meeting on any matter relevant to the work of the meeting. Individual members of the public may speak for up to 5 minutes but the Chairman or person presiding will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers. Members of the public are not required to give notice to use this facility. However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice. This will enable an informed answer to be given.

There were no members of the public present.

To approve the minutes of the meeting held on 22^nd September 2011.

RESOLVED

That the minutes of the meeting held on 22^nd September 2011 be approved as a correct record.

To note the revised project plan and timetable for the Crewe community governance review.

The plan has been updated since the previous meeting to incorporate the changes agreed and is attached for information.

The project plan had been revised since the previous meeting and was resubmitted for Members’ information.

RESOLVED

That the revised project plan be noted.

To approve the contents of the information leaflet for the Crewe community governance review.

The leaflet is being prepared and will be circulated to Members before the meeting.

Members considered a draft information leaflet for use during the stakeholder consultation.

The leaflet contained details of the current governance arrangements for the unparished area of Crewe and the options for alternative arrangements. It also contained a set of questions designed to assist the reader in thinking about the options, a website address for further information and contact details for sending comments electronically or by post.

A shorter version of the leaflet would be produced for distribution to the public.

RESOLVED

That

(1)   the leaflet be approved for submission to the printers subject to the following:

a.      a full colour Google map be included on the front page;

b.      the caption on the front page relating to fly-tipping and litter be amended as discussed;

c.      the separate section on area committees be deleted and the text be incorporated as appropriate into the section on the Local Service Delivery Committee;

d.      the Council’s website address be printed in blue to resemble a hyperlink.

(2)   a revised copy of the leaflet be circulated to Members of the Sub-Committee for information;

(3)   the officers explore the possibility of making copies of the leaflet available in empty shop units in Crewe and on display boards in suitable premises such as libraries and supermarkets; and

(4)   a shorter, simpler version of the leaflet be produced for Members’ consideration.