Agenda and minutes

Audit and Governance Committee
Thursday, 18th February, 2016 9.00 am

Venue: Council Chamber - Town Hall, Macclesfield, SK10 1EA. View directions

Contact: Cherry Foreman  Democratic Services Officer

Items
No. Item

42.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors D Marren, S Corcoran, M Hardy and M Simon.

43.

Declarations of Interest

To provide an opportunity for Members and Officers to declare any disclosable pecuniary and non-pecuniary interests in any item on the agenda.

Minutes:

There were no declarations of interest.

44.

Public Speaking Time/Open Session

In accordance with Procedure Rules Nos.11 and 35 a total period of 10 minutes is allocated for members of the public to address the Committee on any matter relevant to the work of the body in question.

 

Individual members of the public may speak for up to 5 minutes but the Chairman will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers.

 

Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice. This will enable an informed answer to be given.

It is not required to give notice of the intention to make use of public speaking provision, however, as a matter of courtesy, a period of 24 hours notice is encouraged.

 

 

Minutes:

No members of the public were present.

45.

Dispensations under Section 33 of the Localism Act 2011 pdf icon PDF 75 KB

To consider any dispensations that may needed in connection with consideration of the Cheshire East Local Plan, and also how such matters should be determined in the future.

Minutes:

Consideration was given to the report of the Director of Legal Services on the granting of dispensations under Section 33 of the Localism Act 2011 (the Act) in response to any request made by a Member or Members in respect of forthcoming meetings of the Strategic Planning Board, the Cabinet and Council, at which the Local Plan was due to be considered. 

 

The report detailed the relevant sections of the Act with reference to disclosable pecuniary interests and to the granting of dispensations to allow Members with such interests to take part in the consideration of such a matter and, in appropriate cases, also allow them to vote on that matter. 

 

The Committee was informed that advice from Counsel had confirmed the Act sought to separate the personal and private interests of Members from those that arise on account of a Member’s wider public life.  A Member would not, therefore, have a Disclosable Pecuniary Interest simply because they were a Director of a Council owned company for example, or were otherwise fulfilling a role on an external organisation that they had been appointed to by the Council.  In the light of this advice no relevant requests for dispensation had been received.

 

In order to clarify an apparent inconsistency in the Constitution, the Committee was then asked to determine whether it wished the Director of Legal Services to have delegated authority to grant dispensations in the future and, if so, under what circumstances.  The report listed the circumstances under which local authorities are permitted to grant dispensations and the Committee agreed the Director of Legal Services, and if the Director of Legal Services was absent or conflicted the Deputy Monitoring Officer, in consultation with the Chairman and Members of the Audit and Governance Committee, should be given delegated authority to determine applications for dispensations as set out in the report. 

 

RESOLVED

 

1.    It be noted that no written applications for dispensation needed to be considered at this meeting.

 

2.    That, the Director of Legal Services, and if the Director of Legal Services is absent or conflicted the Deputy Monitoring Officer, in consultation with the Chairman and Members of the Audit and Governance Committee, be given delegated authority to determine applications for dispensations under Section 33 of the Localism Act 2011, under sub-paragraphs (a), (b), (c), (d) and (e) of Section 33(2) as follows:

 

(a) if it is considered that without the dispensation the number of persons prohibited by section 31(4) from participating in any particular business would be so great a proportion of the body transacting the business as to impede the transaction of the business,

(b) if it is considered that without the dispensation the representation of different political groups on the body transacting any particular business would be so upset as to alter the likely outcome of any vote relating to the business,

(c) if it is considered that granting the dispensation is in the interests of persons living in the authority’s area,

(d) if it is an authority  ...  view the full minutes text for item 45.