Agenda and minutes

Apologies were received from Councillor H Manley.

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda

No declarations of interest were made.

Members of the public wishing to address the Joint Extra Care Housing Management Board on reports contained within the agenda for the meeting shall be given the opportunity to do so subject to:

1          the opportunity being extended to one person to speak in support of each agenda item and one person to speak against each agenda item when called to do so by the Chairman;

2          an indication of the desire to speak on the agenda item being made by the person just prior to the meeting and the name supplied to the Democratic Services Officer in attendance.  The first person registering to have precedence in the event of more than one person wishing to speak either for or against the agenda item;

3          each person addressing the Joint Extra Care Housing Management Board being limited to three minutes speech;

4          an opportunity being provided for an expression of a contrary view, even though no prior notice has been given, when a member of the public has spoken for or against the item;

5          in the event of the person having registered to speak on an agenda item not wishing to take up their right to speak on the agenda item because it was deferred, the person will automatically be given the right to speak on the agenda item at the next meeting of the Joint Extra Care Housing Management Board;

6          the Chairman of the meeting having discretion to rule that a person wishing to address the meeting shall not be heard if, in his/her opinion, that issues or the organisation or the person wishing to make representations on that issue has received an adequate hearing.

There were no members of the public present.

To approve the Minutes of the meeting held on 15 June 2010 as a correct record.

RESOLVED:

That the minutes of the meeting held on 15 June 2010 be approved as a correct record.

To consider a status report on the progress of the Councils’ submission on the Extra Care Housing Round 5 bid to the Homes & Communities Agency

Consideration was given to a report on the progress of the Councils’ submission on the Extra Care Housing Round 5 bid to the Homes & Communities Agency (HCA).

The Project Director and officer from both Councils had been in active discussions with the HCA in response to their request for additional information in advance of the resubmission of a final Outline Business Case.  Further information regarding development works, planning strategy and financial modelling had been sent to the HCA on 10 June 2010.  The HCA has also requested information on benchmarking of costs against the Round 3 scheme.  This information had been sent on 19 August and to date no response had been received.  The Project Plan had been amended to cover the delays in resubmission and at present there was no impact on the date of Financial Close.

RESOLVED:

That the report be noted.

To consider a report on the likely resource implications should the Round 5 Extra Care Housing bid receive approval

Consideration was given to a report on the likely resource implications should the Round Extra Care Housing bid receive approval.

To ensure that the Bid was successful the necessary resources need to be in place to take the project forward.  To help with this a project plan had been developed which showed the staffing resources that would be required by both Councils to implement the tender process for the PFI project.  The time indicated in the plan was inclusive of work that would be delivered by advisors.  The time shown for Cheshire West and Chester was indicative.  As Cheshire East was leading the project, Cheshire West and Chester could agree the level involvement that they felt was appropriate.

The HCA would give 12 weeks notice of the meeting with the HM Treasury Group to discuss the bid.  Once this date was established it was the intension to commence procurement of advisors so that they would be in place for the Project Review Group meeting. 

RESOLVED:

1          That the resource implications be noted.

2          That the procurement of financial, legal and technical advisors, on receipt from the HCA of the date that the Councils and Treasury Project Review Group will meet to discuss the submission, be approved. This is prior to an offer being made to the Councils by the Treasury or the respective Councils consideration of the affordability of the project and acceptance of an offer if it is made.

The reports relating to the remaining items on the agenda have been withheld from public circulation and deposit pursuant to Section 100(B)(2) of the Local Government Act 1972 on the grounds that the matters may be determined with the press and public excluded.

The Committee may decide that the press and public be excluded from the meeting during consideration of the following items pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

RESOLVED:

That the press and public be excluded from the meeting during consideration of the following item pursuant to Section 100(A) of the Local Government Act 1972 on the grounds that they involved the disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A of the Local Government Act 1972 and public interest would not be served in publishing this information.

To consider a report outlining the current position regarding the Catering Services within the current Extra Care Housing Schemes.

Consideration was given to a report outlining the current position regarding the Catering Services within the current Extra Care Housing Schemes.

RESOLVED:

1          That the report be noted.

2          That Procurement Officers be encouraged to engage with social enterprise providers in the procurement process.