PDF 303 KBVenue: The Council Chamber, Wyvern House, The Drumber, Winsford, CW7 1AH. View directions
Contact: Rachel Graves Tel: 01270 686473 Email: rachel.graves@cheshireeast.gov.uk
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Appointment of Chair To appont a Chair for the 2023-24 municipal year. Minutes: RESOLVED:
That Councillor Jill Rhodes be appointed Chair for the municipal year 2023/24. |
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Appointment of Vice Chair To appoint a Vice Chair for the 2023-24 municipal year. Minutes: RESOLVED:
That Councillor Carol Gahan be appointed as Vice Chair for the municipal year 2023/24. |
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Apologies for Absence To note attendances, substitutes, and any apologies for absence. Minutes: Apologies were received from Councillor C Gahan, with Councillor N Pardoe substituting. |
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Declarations of Interest To provide an opportunity for Members and Officers to declare any disclosable pecuniary and non-pecuniary interests in any item on the agenda. Minutes: No declarations of interest were made. |
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Public Speaking Time/Open Session Members of the public are entitled to address the Joint Committee on reports contained within the agenda. One person can speak in support of each item, and one against, with a limit of three minutes each. It would be helpful if any person wishing to speak would give prior notice to the Democratic Services Officer named below. Minutes: No members of the public were in attendance and no questions had been submitted prior to the meeting. |
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Minutes of Previous meeting To approve the minutes of the meeting held on 17 March 2023. Minutes: RESOLVED:
That the minutes of the meeting held on 17 March 2023 be approved as a correct record. |
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Shared Services 2022-23 Outturn: Year End Review To consider the summary of the 2022-23 year end performance for the Shared Service arrangements between Cheshire East Council and Cheshire West and Chester Council against agreed business plans. Minutes: The Committee considered the summary of the 2022-23 year end performance for the Shared Services arrangements between Cheshire East Council and Cheshire West and Chester Council against agreed business plans.
There Committee was advised that the report included financial and non-financial performance information for the period 1 April 2022 to 31 March 2023 and provided a summary of each of the key areas of performance including the budget position, priorities and objectives, key performance indicators, and risks and issues across all of the shared services.
Attention was drawn to section 5 of the report, which detailed the overall budget and performance for each of the 5 shared services. Full details for each of the individual shared services were detailed in Appendix 1 to the report.
It was noted that Transactional Services has an overspend of £1,085,00 due to ongoing increased staffing costs and a loss of income from schools. It was anticipated that the Service Review would reduce the overspend in the new financial year. However additional temporary posts would still be required during 2023/24 to enable Unit 4 to continue to be developed and embedded for users.
ICT were also reporting an overspend of £1,637,000 due to reduced income from projects, loss of income from schools and the impact of higher inflation. Mitigation had been put in place with an underspend on staffing but this was not in itself sufficient to offset the reduced income. Budgets for 2023/24 had been adjusted to reflect the loss of schools business and a new model for ICT was being designed to achieve a sustainable position.
RESOLVED: That the Committee note the Shared Services performance for 2022-23. |
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Shared Service Business Planning - 2023/2024 To consider the business plans for 2023/2024 for the five shared services.
Minutes: The Committee considered the Business Plans for 2023/24 for the five shared services.
The Committee’s attention was drawn to the Business Plans for the 5 shared services attached at Appendix 1 to the Report. The Business Manager for the shared services were in attendance and each gave a short overview of their services plan.
In relation to the Transactional Services Business Plan, discussion took place around issues with Unit 4 and the problems being faced by schools and it was reported that changes in the system were being implemented so that there would be a clear set out process for schools to follow to raise any issues. It was suggested that a glossary of terms should be included to help with the technical terms used in the reports. RESOLVED:
That the Committee approve the Business Plans for the shared services for 2023/24.
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The Future Model for ICT: Mobilisation Update To consider the summary of the progress to date on the Hybrid ICT programme following decisions to proceed with a new service model. Minutes: The Committee considered a report on progress to date on the Hybrid ICT programme.
A procurement process had been undertaken to secure a transformation partner to support delivery of the programme. Castlerigg Consultancy Ltd had been appointed to act as the programme director and they had commenced activity on the programme in early May with a series of stakeholder meetings and workshops.
A joint scrutiny task group to hold the Shared Services Joint Committee and the programme to account would be established. The final terms of reference would be endorsed by Members and the groups nominations had been sought.
The Committee asked for an update on the risks and details of the staff and TU engagement to be included in the next update report.
RESOLVED:
That the Committee note the latest update on the Hybrid ICT Programme. |