Agenda and minutes

Apologies were received from Bob Blundell, UNISON; Lesley Hall, UNISON and Kevin Yoxall, UNISON.

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda

Councillor D Flude declared a personal interest being a retired member of UNISON.

In accordance with Procedure Rules Nos.11 and 35 a total period of 10 minutes is allocated for members of the public to address the Committee on any matter relevant to the work of the Committee.

Individual members of the public may speak for up to 5 minutes but the Chairman will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers.

Members of the public should provide 3 clear working days notice, in writing, if they wish to ask a question at the meeting, in order for an informed answer to be given. It is not required to give notice of the intention to make use of public speaking provision, however, as a matter of courtesy, a period of 24 hours notice is encouraged.

There were no members of the public present.

To approve the minutes of the meetings held on 20 July 2010.

RESOLVED:

That the minutes of the meeting held on 20 July 2010 be approved as a correct record.

To consider a report on the progress with Human Resource issues.

The Head of Human Resource & Organisational Development, aided by HR Strategy Policy Manager, Corporate Health & Safety Manager and Workforce Development & Capacity Manager, presented a report which provided a general update on Human Resource issues, including Health & Safety, Organisational Development, HR Delivery and HR Policy and Reward.

The new electronic accident reporting system – PRIME, had officially been launched in September 2010 and was a corporate wide electronic system for the recording of all accidents, incidents and near misses.  An updated accident/incident form had been produced to complement the new system.

The new Health & Safety Executive (HSE) Inspector and her Manager had visited the Council on 22 September and had focused on Waste and Recycling collection issues.  The main purpose of this meeting was to get an understanding of the Council’s structure and of the Waste & Recycling Service.  A further visit was planned for 4 and 5 November, which would include a visit to two Depots.  Trade Union representatives would have the opportunity to meet with the Inspectors then.  Councillor Topping asked to be included as he was the Member Champion for Health and Safety. 

Noise assessments had taken place in the Waste & Recycling service and readings indicated that some levels of exposure to noise were above the minimal action level.  This meant that the Council must implement technical and organisational control measures to reduce the noise to the lowest level that was reasonable practicable.  To achieve this, a time-scaled Action Plan had been developed which included taking further and more targeted measurements, improvements to the stillages into which the glass was collected, readings comparing older with newer vehicles, health surveillance of Operatives and an investigation into the use of suitable hearing defenders. 

It was reported that officers would now not be receiving the hearing test training until January 2011.  The Trade Unions were concerned about this delay as they felt this was an issue that needed to be dealt with urgently.

The proposed amendments to the Corporate Accident/Incident Reporting Policy and Investigation Procedures had been discussed with Trade Union representatives and at the Corporate Health and Safety Forum and the Committee were asked to approve the changes the changes outlined in the report.

The second cycle of the aspire4excellent employee recognition scheme had been run in September.  Almost 70 nominations had been received, with 21 individual and 4 team winners being selected by the Recognition Panel.

A Skills Award action group had been established involving both officers and union learning representatives from across the Council.  An initial desktop assessment against the award criteria had been undertaken which indicated the Council was already some way to meeting these requirements.

Work continued to develop new harmonised HR policies and procedures for the Council with ongoing consultation with trade unions.  The policy and procedures would be supplemented by ‘toolkits’ for managers, which would comprise of guidance notes, frequently asked questions and model letters.

RESOLVED:  That

(1)       the report be noted.

(2)       the Corporate Accident/Incident Reporting Policy and Investigation Procedure be approved.  ...  view the full minutes text for item 17.

The reports relating to the remaining items on the agenda have been withheld from public circulation and deposit pursuant to Section 100(B)(2) of the Local Government Act 1972 on the grounds that the matters may be determined with the press and public excluded.

The Committee may decide that the press and public be excluded from the meeting during consideration of the following items pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 12A to the Local Government Act 1972 and public interest would not be served in publishing the information.

RESOLVED:

That the press and public be excluded from the meeting during consideration of the following items pursuant to Section 100(A)4 of the Local Government Act 1972 on the grounds that they involved the disclosure of exempt information as defined in Paragraph 4 of Part 1 of Schedule 12A of the Local Government Act 1972 and public interest would not be served in publishing this information.

To approve the confidential minutes of the meeting held on 20 July 2010.

RESOLVED:

That the confidential minutes of the meeting held on 20 July 2010 be approved as a correct record.

• Connexions
• Asset Transfer
• Harmonisation

The Trade Union representatives raised issued relating to the following matters:

• Connexions
• Asset Transfer
• Harmonisation