Issue - meetings

5.1             Minutes of Meetings of the Publicity Working Group held on

            10^th March and 28^th April 2009 respectively

5.2             Complaints Procedure

The Publicity Working Group is in the process of developing a “user-friendly” leaflet for members of the public.  This will identify key issues and provide a simplified explanation of how to make a complaint.  The attached will form part of that leaflet and is for Members’ consideration.

The Committee considered the report of two meetings of the Publicity Sub-Committee (formerly known as “Working/Discussion Group”) held on 10^th March 2009 and 28^th April 2009 respectively. 

It was noted that the Group had focused its attention on the production of a publicity leaflet which would explain, in a user-friendly manner, the role and work of the Committee, its terms of reference and how to make a complaint.  The Chairman, together with other Members of the Committee, had recently met with the Leader of the Council who had not only endorsed the principle but had prepared the Foreword for the leaflet. 

Members were invited to comment on proposed revisions which were tabled at the meeting. Suggestions included –

·          Changes to reflect the nature of the targeted “audiences”; for example, Parish Councils.

·          Make-up of the Standards Committee:  Revise the order of the text, listing the categories of Independent Members and Town and Parish Councillors representatives first, followed by reference to elected Members.

RESOLVED: (a) That the reports of the Publicity Sub-Committee meetings held on 10^th March and 28^th April be noted;

(b) That suggested amendments made at the meeting be included in a revised document for submission to a future Publicity Sub-Committee meeting; and

(c) That a draft of the revised document be submitted to the July meeting of this Committee.