Issue - meetings

In accordance with the Local Government Act 1972, business could only be transacted at a meeting if included on an agenda which had been subject to five clear days notice. The Chairman could, by reason of special circumstance, place urgent business before the Committee provided that the reasons for doing so were stipulated.

In accordance with the Local Government Act 1972, business could only be transacted at a meeting if included on an agenda which had been subject to five clear days notice. The Chairman could, by reason of special circumstance, place urgent business before the Committee provided that the reasons for doing so were stipulated.

4a.1    Membership Changes: Northern and Southern Planning Committees

The Strategic Planning Board had agreed the membership of the Northern and Southern Planning Committees on 4^th March 2009.  Due to the filing of a vacancy on the Southern Planning Committee and a change to the proportionality arrangements relating to the Northern Planning Committee, a number of amendments had been put forward for the Board to approve prior to full Council on 2^nd April 2009 at which time the memberships would be confirmed.  On these grounds, the Chairman agreed to put the matter before Members.

A revised membership list was submitted to the Strategic Planning Board and it was - 

RESOLVED:  That the membership of the Northern and Southern Planning Committees be approved as follows:

Northern                                               Southern

Cllr C Andrew                                        Cllr D Bebbington

Cllr G Barton                                         Cllr T Beard

Cllr J Crockatt                                       Cllr M Davies          

Cllr H Davenport                                    Cllr B Dykes

Cllr L Gilliland                                        Cllr S Furlong

Cllr M Hardy                                          Cllr L Gilbert

Cllr T Jackson                                       Cllr B Howell

Cllr B Livesley                                       Cllr J Jones 

Cllr J Narraway                                     Cllr S Jones

Cllr D Neilson                                        Cllr A Kolker

Cllr L Smetham                                      Cllr S McGory

Cllr D Stockton                                      Cllr G Merry

Cllr D Thompson                                    Cllr A Richardson

Cllr C Tomlinson                                    Cllr R Walker 

Cllr R West                                           Cllr J Weatherill

4a.2    Substitution Arrangements for Planning Board/Committees

The Chairman introduced as an urgent item, a discussion regarding substitution arrangements on the grounds that a debate on the subject was needed before the first meetings of the Board and Planning Committees post vesting day.

The Council’s Constitution contained provisions relating to substitutes for members who were unable to attend meetings.  The Strategic Planning Board wished to reconsider those arrangements and recommend a procedure which was more suited to the Board and Planning Committees in particular, as part of an overall corporate review.

Pending consideration of the issues by full Council, the Strategic Planning Board considered that it would be preferable, as an interim measure for the party groups not to nominate substitutes to the Board or Planning Committees.

RESOLVED: That, pending consideration by Full Council of the constitutional provisions regarding substitutions, the Strategic Planning Board recommends that, as a temporary measure, Group Leaders should not nominate substitutes to the Strategic Planning Board and the Northern and Southern Planning Committees.