Issue - meetings

Members are asked to endorse the revised project plan for the Macclesfield Community Governance Review which has been updated following comments raised at the last meeting

Consideration was given to a revised project plan which had been updated in the light of comments made at the last meeting.  Particular discussion ensued on the following aspects of the plan:

Publication of Public Notice May/June 2013

It was confirmed that publicity would be 4–6 weeks in advance of meetings.  It was agreed that the list of consultees be recirculated to Ward Members to ensure that it was up to date.  The public notice was currently being prepared and it was agreed that it be circulated direct to those on the stakeholder list.  The electoral register would be used to identify and contact rising 16 and 17 year olds for publicity and also to ensure all those eligible received a ballot paper.

Public engagement 24 June – 23 July 2013

Confirmed that display boards would be prepared for the LSP to take out to local area and for display in Macclesfield Customer Centre. Publicity would include press release, leaflets and local publicity.  A request was made for School Sixth forms and for colleges to be included in the local area consultations as they were the future of the community; in addition facebook/twitter/multimedia should be used to help engage them.

Ballot of Electors 23 Sept – 11 Oct 2013

Concern was expressed that the summer holidays would come between the publicity period and the ballot; it was confirmed that feedback from the earlier publicity period would be considered by the Sub-Committee during August and it could then decide how to address points raised prior to the ballot.  Additional publicity could be carried out at this stage if considered necessary. 

Consultation Final Stage 13–31 January 2014

It was explained that at this stage stakeholders would be notified of the final recommendation and there would be website and press based publicity.

RESOLVED

That approval be given to the revised project plan subject to the points raised and noted above.