Decision details

Consideration was given to enabling Executive Members to participate freely in the Staffing Committee by way of substitutes. It was noted that within the Council’s Constitution the following provision had been made.  Rule 1 of Appendix 5 to the Council’s Procedure Rules relating to Committees and Sub Committees (Procedure Rule No 23.) allowed a Group by Notice to the Interim Monitoring Officer to vary its representation on a Committee or Sub Committee. 

Similarly Rule 2 permitted the Shadow Council to approve from time to time lists of approved reserve Members from each political group who may act as reserve members for each Committee and Sub Committee.  Council Procedure Rules 38 and 49 also set out the provisions for attendance of Members and supply of Agenda and Minutes to those Members for meetings of Committees and Sub Committees for which they were not appointed members.

The Committee also considered best practice in respect of attendance by Members at all Staffing Committee meetings in connection with the selection and recruitment of a particular post.

RESOLVED: that for Second and Third tier appointments to adopt the best practice of consistent attendance by Members of the Committee at meetings related to the selection and recruitment of a particular post and Cabinet Members with the relevant Portfolio holding also be present at such meetings, subject to the provisions contained within the Council’s Procedure rules.