Agenda and minutes

Outside Organisations Sub-Committee
Thursday, 3rd May, 2012 10.30 am

Venue: Committee Suite 1,Westfields, Middlewich Road, Sandbach CW11 1HZ. View directions

Contact: Cherry Foreman  Democratic Services Officer

Items
No. Item

35.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor B Moran.

36.

Declarations of Interest

To provide an opportunity for Members and Officers to declare any personal and/or prejudicial interests in any item on the agenda.

Minutes:

Councillor D Marren declared a personal interest in respect of the Crewe and Nantwich Twinning Association of which he was a member.

37.

Public Speaking Time/Open Session

In accordance with Procedure Rules Nos.11 and 35 a period of 10 minutes is allocated for members of the public to address the Sub-Committee on any matter relevant to its work.  Individual members of the public may speak for up to 5 minutes but the Chairman or person presiding will decide how the period of time allocated for public speaking will be apportioned where there are a number of speakers.  Members of the public are not required to give notice to use this facility.  However, as a matter of courtesy, a period of 24 hours’ notice is encouraged.

 

Members of the public wishing to ask a question at the meeting should provide at least three clear working days’ notice in writing and should include the question with that notice.  This will enable an informed answer to be given.

 

 

Minutes:

There were no members of the public present.

38.

Minutes of Previous meeting pdf icon PDF 53 KB

To approve as a correct record the minutes of the meeting held on 28 February 2012.

Minutes:

RESOLVED

 

That the minutes of the meeting held on 28 February 2012 be approved as a correct record subject to the following wording being added to recommendation 1 of minute 33: -

 

“ and that any other organisations that relate to Cheshire East establishments, functions, or run by Cheshire East staff, be removed from the list in accordance with the principle as agreed and noted in para 4 of body of the minute.” 

39.

Review of Councillor Representation pdf icon PDF 61 KB

To consider the outstanding responses from Councillors and organisations surveyed in Phase 1 of the review, and the responses received to those contacted in Phase 2.

 

N.B: A schedule of the responses received to date is attached but these are still being received and it will therefore be updated at the meeting.

Additional documents:

Minutes:

Consideration was given to the outstanding responses received in respect of organisations surveyed in Phase 1 of the review, and to those received for  organisations surveyed in Phase 2.

 

Phase 1 of the review

With regard to the responses received since the last meeting it was agreed that, in accordance with the principle agreed at that meeting, that the Bollin Valley Steering Committee be removed from the list.  In the light of organisational changes since Local Government Reorganisation it was considered that this was now a Cheshire East function and would be better served by the formation of a Friends Group, for example.  The need for a steering committee of some kind was not doubted but it was felt that the best way of carrying out that role could be considered further at such time as some of the current funding/membership issues had been resolved.

 

In the case of the BAE Systems Woodford Local Consultative Committee, and of the Crewe and Nantwich Gymnastics and Community Activity Association, as no further information had been received it was agreed that they be removed from the list of organisations.

 

Phase 2 of the review

The Sub-Committee considered the replies received from Members and organisations surveyed in Phase 2 and agreed the actions set out below: -

 

  1. Cheshire Community Council Playing Fields Association – the Sub-Committee was informed that this did not exist; it was agreed that it be removed.
  2. Cheshire Landscape Trust – Council representation was not a requirement nor was it considered by the organisation to be needed; therefore it was agreed that it be removed.
  3. Community Transport (Macclesfield District) – remove from the list as it no longer operated in the way it had when established as ‘Dial a Ride’.
  4. Congleton Leisure Centre Advisory User Panel – remove as it was a Cheshire East function.
  5. Crewe and Nantwich Sports Council Executive Committee – it was reported that this had been disbanded; it was agreed that it be removed.
  6. Fairtrade Steering Group – remove from the list, as it was not a genuine outside organisation, and refer to the appropriate Cabinet Portfolio Holder.
  7. Colshaw Farm Estate Neighbourhood Management Board – transfer to Wilmslow Town Council as it was more appropriate to their remit.
  8. That further information be sought in respect of: -
    • Cheshire East CAB (Congleton, Crewe & Nantwich)
    • Cheshire Local History Association
    • Crewe and Nantwich Twinning Association
    • Fence Trust Macclesfield
    • Kings School Macclesfield
    • Knutsford Education Foundation

 

RESOLVED

 

  1. For the reasons set out above, that the Bollin Valley Steering Committee, the BAE Systems Woodford Local Consultative Committee and the Crewe and Nantwich Gymnastics and Community Activity Association be removed from the list of outside organisations appointed to by the Council.

 

  1. For the reasons set out above that  the Cheshire Community Council Playing Fields Association, the Cheshire Landscape Trust, Community Transport (Macclesfield District), Congleton Leisure Centre Advisory User Panel, Crewe and Nantwich Sports Council Executive Committee, and the Fairtrade Steering Group be removed from the list of outside organisations appointed to by the  ...  view the full minutes text for item 39.

40.

Sub-Committee Work Programme pdf icon PDF 43 KB

To consider the ongoing work programme and in particular Phase 2 of the review.  Attached is the work programme and the overall plan of the review.

Additional documents:

Minutes:

The progress of the review was noted and it was agreed that the remaining Tranches 5, 6 and 7 be surveyed in the final stage of the review whilst at the same time the outstanding responses for Phase 2 be pursued. 

 

The date of the next meeting was set for Thursday 20 September 2012 at 11.00 am.